Event Material Planning · Asset Tracking

Run every event.
Track every asset.

SM2ARTA™ is the multiuser, web-based platform for event material planning and asset tracking — proven at major sporting events and ready for your next one.

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6+ yrs
In Production
3
Role Interfaces
Unlimited
Users · Events · SKUs
SM2ARTA platform dashboard used by event operations teams
Proven in production at
Major Sporting Events Multi-Venue Operations Tournament-Scale Logistics
What SM2ARTA does

One platform. Every event asset. End-to-end.

Streamline your events supply chain from scope and planning to delivery, reconciliation, and reporting. Eliminate manual errors, automate documentation, and give every role — managers, planners, logistics — the right view of the same live data.

Core Capabilities

Six capabilities, one platform.

Streamlined Planning

Automated workflows and an interface built for event teams — not accountants. Planners plan; the platform handles the rest.

Real-Time Analytics

Comprehensive dashboards out of the box. Connect your own BI stack via dedicated API endpoints — build any custom view your team needs.

Live Inventory

Track every asset across warehouses and venues in real time. No stock-outs, no overstock, no guesswork on bump-in day.

Effortless Teamwork

Three role-tailored interfaces for managers, planners, and logistics. Everyone sees the same truth; no spreadsheet wars.

Customizable & Scalable

Unlimited events, users, venues, and catalog items. Configure the data model yourself — no developer tickets required.

Enterprise Security

Field-level encryption, Vault-managed keys, ClamAV scanning on every upload. Built to enterprise audit standards.

SM2ARTA material planning interface — manage venues, spaces, and FF&E catalog
Material Planning

From scope to signed-off asset list.

Build the event catalog, add venues and spaces, and let functional teams plan what they need — space by space, item by item. One consolidated view for the Material Planning Manager.

  • Unlimited users, events, venues, and catalog items
  • Per-event configuration — different scope, same platform
  • Five-minute onboarding for new functional planners
  • Planning freeze, revision history, and approval workflows
  • Excel export of the combined asset list in one click
Asset Tracking

Every asset. Every venue. Live.

From warehouse receipt to venue bump-in and back. Track deliveries, quarantine damages, and generate the paperwork that usually takes days — in seconds.

  • Real-time inventory across warehouses and venues
  • Comprehensive bump-in plans per venue
  • Automated delivery notes, inventory, and damage reports
  • Boxing and palletisation manifests on demand
  • Full audit trail on every movement and change
Live inventory dashboard tracking assets across warehouses and venues
Legacy FF&E catalog management — reuse assets across events
Beyond FF&E

Whatever you catalog, we can plan & track.

Furniture, fixtures, equipment — and everything else. Golf carts, sports gear, IT hardware, signage, consumables. If it has a SKU, it lives in SM2ARTA.

  • Any asset class, any scale — single configuration model
  • Legacy catalog reuse across multiple events
  • Bulk import from existing spreadsheets or ERP systems
  • Nomenclature system for warehouse-trackable items
Why SM2ARTA

Built for events. Not a spreadsheet in disguise.

Event operations ran on spreadsheets, email chains, and generic ERPs long enough. SM2ARTA was built by event operators, for event operators — so every decision in the platform reflects how tournaments actually work.

The Classical Way
With SM²ARTA
Shared spreadsheets with conflicting versions, broken formulas, and no audit trail.
Multiuser platform with a full audit trail — every change is attributed, every version recoverable.
Manual asset counting at each warehouse, stock-outs discovered on bump-in day.
Real-time inventory across every warehouse and venue — no surprises on event day.
Days to produce delivery notes, damage reports, and inventory lists — each from a separate template.
One-click document generation from live data — correct format, always current.
Generic ERP bolted onto event operations — months of customisation, still fits nothing perfectly.
Purpose-built for event logistics — roles, workflows, and terminology match how tournaments run.
Every change requires a developer ticket and a deployment window.
Self-serve configuration — managers adjust the data model directly, no tickets, no downtime.
Static Excel exports emailed nightly — decisions made on stale data.
Live API endpoints feeding PowerBI and your BI stack — decisions made on current data.
Proof in numbers

The platform in production.

Real deployments, measurable outcomes, zero security incidents. Numbers from live event cycles.

3M+
Assets tracked
in production
120+
Venues managed
across tournaments
50k+
Users trained
on the platform
0
Security incidents
since 2020 launch
Track Record

Production-proven, year after year.

Built in production, refined across tournaments, ready for what's next.

2020
Platform Launch
First production deployment of SM2ARTA for a major event.
2022
Tournament Scale
Used in production at a top-tier international football tournament.
2023
Expansion
Rolled out across new event types and additional venues.
2026
Next Generation
Change management, eRDS module, BI API, enhanced security.
Integrations

Plugs into the stack you already use.

Dedicated API endpoints, standard export formats, and enterprise auth — SM2ARTA fits alongside your existing tools instead of replacing them.

PowerBI
Live dashboards
Excel
Export · Import
REST API
Per-table endpoint
SSO · OAuth
Enterprise auth
SendGrid
Transactional mail
SFTP · CSV
Bulk feeds
Security & Compliance

Built to enterprise audit standards.

Enterprise procurement teams pass SM2ARTA without escalations. Hosted in the EU, encrypted end-to-end, audited on every change.

EU-Hosted Infrastructure

Data resident in OVH Frankfurt · ISO 27001 certified datacentre · DDoS-protected edge · Cloudflare Pro WAF.

Encryption Everywhere

TLS 1.2+ in transit · AES-256 at rest · Field-level encryption (CipherSweet / NaCl) · Keys in HashiCorp Vault.

GDPR Compliant

Data processing agreements, right-to-erasure workflows, audit exports. EU data never leaves EU.

OWASP-Hardened

Cloudflare WAF blocks OWASP Top 10 · ClamAV scans every upload · Monthly vulnerability scans · 72h critical-patch SLA.

Full Audit Trail

Every change attributed, every version recoverable. 4 monitored logging layers · real-time access logs · full traceability.

RBAC & Least Privilege

3-tier role-based access · segregation of duties · continuous access reviews · SSO & impersonation audit.

Standards · Controls · Certifications
ISO 27001 Hosting GDPR Compliant EU Data Residency TLS 1.2+ · AES-256 Encryption OWASP Top 10 Blocked HashiCorp Vault ClamAV File Scanning 72h Critical Patch SLA
How we work together

Deployment, done with you.

We don't hand you software and walk away. Every engagement covers the full delivery lifecycle.

Step 01

Tailored Setup

Configuration shaped to the event scope, roles, and supply chain.

Step 02

Data & Catalogs

Migration, nomenclature, and catalog work so you go live with clean data.

Step 03

Training

Role-by-role training for managers, planners, and logistics — in plain language.

Step 04

Ongoing Support

Expert consultation throughout the event cycle, not just at onboarding.

See it in motion

Watch SM2ARTA in action.

A quick walkthrough of the platform — planning, tracking, and reporting in the same flow your team will use on event day.

Get Started

Ready to see it in action?

Book a walk-through of SM2ARTA — we'll tailor the session to your event, your scope, and your team. Hands-on access to demo.smmarta.com is available on request.

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